It’s Counterintuitive for Job Seekers

Photo credit  for Digitalart

Photo credit for Digitalart

It would be interesting to review a few perceptions that job seekers have on issues stemming from feelings rather than from thinking. Such perceptions are based more on gut feelings rather than logic. Examples follow.

The interview is about me.

People feel good when asked to come in and interview, because they think the interview is about them. In fact, it is not. The interview is about the interviewer’s needs and the interviewer’s competitive evaluation process that considers the candidate’s ability to provide what the interviewer needs.

Accept LinkedIn invitations only from people you know.

When in transition, it’s not about whom you know so much as it is who knows you. After all, it’s you who is looking for a job. And the more connections you have, the more opportunities you’ll have. If you’re hiding in a box, no one will find you.

Create your own résumé.

People in transition need to preserve their savings, and so many compose their own résumés, which eventually get changed or edited or rewritten by others equally unqualified yet willing to help. The typical outcome is a less than competitive résumé that generates very few or no bites. The best advice, therefore, is to hire a trusted and recommended professional, certified, and experienced résumé writer. A less expensive solution—provided you’re absolutely certain your résumé is a good one—is to have it edited by a professional editor. Such an editor or resume writer knows what sells and would put that knowledge and expertise to work for you. And yes, the good ones are not inexpensive.

No need to tell family about being in transition.

Many people feel uneasy or embarrassed about revealing too many details of their transition. That’s a big mistake, because family and friends really are the people who will go out of their way to be of help.

No need to pay for career coaching.

Again, like with the résumé, people want to preserve their savings and do not want to spend on professional help such as experienced career coaches. This too is a huge mistake. A career coach will not only shorten the in-transition period but also teach you pertinent interviewing skills as well as how to negotiate a job offer. In most cases, fees spent on career coaching are dwarfed by the benefits gained from knowing how to negotiate a better compensation package.

Focus only on your past career path and ignore other possibilities.

In today’s fast-changing business environment, new jobs are being invented every day, and many of the past’s traditional jobs are morphing into new ones or becoming totally eliminated. Job seekers who do not consider job opportunities in fields unrelated to their past ones make a mistake. Some reach a point—possibly because of age discrimination or the elimination of their traditional jobs—at which a change in career might be a wonderful solution. It worked for me extremely well.

Posted in Uncategorized

Why You Need a Succession Plan

An organization uses succession planning to ensure that it recruits superior employees, develops their knowledge, skills, and abilities, and prepares them for advancement. You need to develop a succession plan to ensure that your employees are constantly developed to fill each needed role as the organization evolves.
As your organization expands, loses key employees and provides promotional opportunities, your succession plan guarantees that you have employees on hand ready and waiting to fill new roles. Through your succession planning process, you will retain superior employees because they appreciate the time, attention, and development that you are investing in them. To effectively do succession planning in your organization, you must identify the organization’s long term goals. In addition, successful succession planning builds bench strength to protect your organization against the challenges associated with these 3 occurrences:

Organizational Growth & Reorganization
Organizational growth has the potential to provide a company with a variety of benefits, including greater efficiencies from economies of scale, increased marketplace visibility, a greater ability to withstand market fluctuations, greater profits, and increased prestige for employees. While it spurs job creation, organizational growth also has challenges. A company may outgrow the skills or abilities of its leaders and employees. All those involved may quickly become stressed out trying to keep up with the demands of expansion. Without proper succession planning, the expansion may become ineffective and stall.

Loss of a Key Employee
Every corporation has key leaders or employees that make substantial contributions to the operation, profitability, and success of the business. Any individual who has critical intellectual information, sales relationships, product knowledge, and/or industry contacts that may adversely affect profits in the event of their absence, may be considered key. A succession plan will ensure that an organization can tolerate the short term and permanent loss of a key employee.

Easily Replace a Poor Performer
A poorly performing employee can negatively affect team and organizational performance. Sometimes, they can undermine their coworkers’ efforts through their incompetence or uncivil behavior. When attempts to correct their behavior or improve their performance fails, it may become necessary to terminate that employee. A robust succession plan will ensure that an organization will have cultivated other employees to fill the void caused by a staff termination. In addition, it will allow you to plan ahead to replace that employee with a new recruit in a timely fashion.

David Schuchman

from BCNJ Member Blog Feed http://dlvr.it/5Xgzkj
via IFTTT

Posted in Member Contributions Tagged with: ,

What Employers Look For When Hiring Staff by David Schuchman

Hiring the best people is more critical than ever. In a tight job market, employers are able to be very selective about who they hire. However, the cost of finding, interviewing, engaging and training new employees is high. With so many qualified candidates, what are employers looking for in the people they choose to interview? Here are six things that employers look for when they review job applicants.

 

Professional Competency

Does the candidate have the necessary skills, experiences and education to successfully complete the tasks to perform well? Employers are looking for evidence in a person’s past that shows that they can. This doesn’t mean that each candidate needs to have done this particular job with this particular title before. Instead, it means the candidate needs to have a track record of success in the skills that the position requires.

 

Compatibility

Can this person get along with colleagues, and with existing and potential clients and business partners? An additional critical consideration is the person’s willingness and ability to get along well with his or her boss. If the new employee can’t get along well with others, there will be problems.

 

Satisfaction with the Organization

Most employers want to hire people who will stick around for a long time. They also want to hire people who will be happy with the job. Unhappy people tend to be less productive, a drain on other employees’ morale, and may quickly leave the organization.

 

Fit with Company Culture

Does the candidate seem like they will easily embrace the culture, or does it seem like they will struggle to fit in? Every business has a culture or a way that people behave and interact with each other. Culture is based on certain values, expectations, policies and procedures that influence the behavior of a leader and employees. Workers who don’t reflect a company’s culture tend to be disruptive and difficult.

 

Character

Does the candidate have values that align with the organization? Are they honest; do they tell the truth and keep promises? Are they a team player? It’s not enough to just show up at work every day and do the minimum required. Employers are looking for candidates who care about getting things done, and to do those things well.

 

Enthusiasm for the Job

Is this just one job of many the candidate is applying to? Or, does the candidate have a special interest in this one? Employers would rather hire someone who will be excited to come to work than someone who sees it as “just a job.”

 

Posted in Uncategorized

Organizing the Project Team

As seen on blog.bennythepm.com

Congratulations! You have a project team. Now what do you do?

As a Project Manager (PM), you are tasked with being the leader of the project. Once you are assigned as the PM, you are now the mini-COO of that specific project. All eyes, especially those of senior management, will be on you.  So the first order of business once the project and project team has been assigned, is to organize the team. Now in my last blog post “How does a PM define Responsibilities” posted on March 23, 2014 (http://blog.bennythepm.com/2014/03/how-does-pm-define-responsibility.html)  I stated that the PM has to assign responsibility and keep the team members focused on their specific responsibilities. The PM must also organize the team and keep them organized so that the project goals are attained. That is not as easy as it sounds for many reasons. However, the goals of the project must be the goals of the project team and it is up to the PM to make sure that the goals are being met.

Once the team is assigned, the PM begins the organization 

The first thing the PM must do is meet with the project sponsor to ensure the project goals are understood. Then the PM schedules the first project team meeting, and along with the project sponsor, the PM should begin organizing the team and their respective tasks. For example, just because the PM should be the “guardian” of the project repository, does not mean that the PM is the only person who makes updates to that repository. Assigning responsibility does not end with assigning tasks. Individuals should take turns being the “scribe” and someone should be assigned the keeper of the repository, with another team member as the close second (possibly the PM taking either role).

As the PM bears the greatest responsibility for the delivery of the project, the PM should also bear the greatest authority. That does not mean autocratic authority, but it does mean that the final decision should be the PM’s and the project sponsor’s.

                                Besides organizing the team, the PM should organize the project

As I indicated above, the PM should begin by organizing the project with the communication plan, the roles and responsibilities, and the status meetings. The PM should schedule one-on-one meetings with the individual project team members if necessary.  The PM should also schedule the delivery of the status report to the project sponsor and management and be the representative to the change control board (for any changes, if necessary). Now, the PM is not the sole voice of the project, so the PM must be able to organize the necessary team members if they are needed at the change control meetings, or if necessary, with management. Probably the hardest organizing task for the PM will be keeping the project sponsor up to date and informed of project issues. This task may be difficult because of the project sponsor’s schedule, as the project sponsor may be a senior manager and not have as much flexibility as the rest of the team.

It’s all about delivery

In the end, it is about delivery. Even if there are changes that go before the change board, the PM must be able to deliver and defend any changes. If the project team can deliver on the project, then the PM will be viewed as a successful PM that can deliver projects. But don’t forget the value of the project. In my blog http://blog.bennythepm.com/2012/09/the-value-of-delivered-project.html I comment that the value must be communicated as soon as the project starts and continuously until the project ends. The delivery of the project depends on the strategic value of the project and the alignment of the project to the organization’s strategic goals.

Even when the project is delivered, the value must be communicated to senior management and why the project was so very important to the organization in the first place.

Posted in Benny the PM

Social Media: So, What Is It for People in Transition?

4355757753_70f08de04aThere’s no newspaper or magazine nowadays that does not devote some space to the fast-developing new phenomenon called social media. My explanation for this is very simple: Let’s say you invite some people for a social gathering to take place in your house. Among the dozen or so you host will be some who are very knowledgeable about certain subjects, and some others, less so. That doesn’t mean that those who aren’t very knowledgeable will not contribute to the conversation. They will, but their content will be less factual or less valuable to the listeners.

So, how does this situation apply to the electronic versions of social media? Today there are a significant number of such venues. The more popular are Twitter, Facebook, and LinkedIn (which is oriented more toward business contacts). People use them for communication in a similar way that those guests of yours do in your house. However, the interchanges happen electronically. Some of the written material is thorough, researched, meaningful, and at times useful. Other information simply amounts to chitchat that has no value except perhaps to a very few. The advantage of social media is that if you don’t like what you read, you can just move on to read something else. Conversely, when you’re faced with a similar situation in a physical venue, it would be rude to tell the speaker you’re bored and you’d prefer to move on.

If you’re in transition and looking for your next job, you’ll have to interact or network with people extensively. Not everything you hear people say will be valuable to you, but some of it will. Similarly, you have to be selective about your sources of reading material and their contents; it’s easy to be swept into meaningless and verbose articles at the end of which you realize you’ve gained nothing. On the other hand, once you learn to become selective and focus only on substantive reading material, you’ll realize you don’t have to reinvent the wheel, meaning that some other people can provide you the information you need.

Twitter, as an example, is limited to 140 characters. Some tweets are obvious wastes of time. The fact that John finished eating his muffin is irrelevant to most readers. But if someone draws your attention to a newly written article about a subject you’re trying to learn more about, that article could prove to be very valuable. The conclusion is that you need to eliminate the garbage found on social media and follow the selective few gems that will compensate you for your precious time.

Posted in Uncategorized

Why should I join Google+ and how will it help my job search?

Hello everyone – I am Adrienne Roman, and I am one of the Social Media moderators for The Breakfast Club NJ.

I am thrilled to announce that The Breakfast Club NJ can now be found on Google+! In addition to our The Breakfast Club NJ Social Media suite of platforms on Linkedin, Facebook, and Twitter, we have just added Google+. You will need a Google account to use Google+.

What is Google+?

It is the 2nd largest social networking site after Facebook boasting 540 million active monthly users (Oct 2013). If you look up Google+ in Wikipedia, it gives a comprehensive history and explanation to its terminology and features. Right now, I want to highlight how it can help you in your job search.

Why should I join Google+ and how will it help my job search?

1. Look at the number of users:

According to Wikipedia – Social Media Statistics
• Facebook now has over 1.15 billion users.
• Twitter now has over 550 million registered users and 215 million monthly active users.
• Google+ now has over 1 billion enabled accounts and 359 million active monthly users.
• YouTube has over 1 billion monthly active users.
• As of June 2013, LinkedIn reports more than 259 million users in more than 200 countries and territories.
2. Branding – both professional and personal:

• Simply having another platform enforcing the professional brand you initiated on Linkedin, strengthens your brand.
• ‘Circle’ is a feature that allows for the organization of groups or lists for sharing information either publicly or privately. You can strengthen your brand by joining circles that reflect your area(s) of expertise.

3. Hangouts – multi-person video chat:

• Mobile friendly.
• Free video conferencing for up to 10 people – what a great way for a reunion – work related, college, networking in general.
• Great opportunity to hone those interview skills! There really never seems to be enough time for mock interviews. Google+ is an efficient and effective way for a group to mock interview each other. What would it take for a group to mock interview each other – maybe 3 questions a night for half an hour?
• Opportunity to give back – offer to conduct or evaluate and give feedback on a mock interview.
• Hangout with groups and people that may be out of your geographic range.
• Excellent way to practice for Skype interviews!

4. Convenient Networking:

• The Breakfast Club NJ has over 4000 members. The Google+ platform provides a convenient location for employed members and unemployed members to connect and network outside of the monthly meetings.
• An opportunity to shine (more on this later).

5. A special invitation to hiring managers and recruiters:

• Frequent our page and circles and connect with people to fill positions with qualified candidates at your company.
• Great way for you to find talent.
• It’s free!
• Get to know a prospective employee before making a job offer.
• Post jobs that need to be filled quickly, with just the right person for the job.

An opportunity to shine (I told you we’d get back to this), as well as, an opportunity to give back! This platform will only be successful with member engagement and help. We need volunteers to join Google + and create Circles. And we need members to join circles, and engage in conversation, post, share, etc. What is important to you? Industry? Profession? Geography? Career change? New to transition? LTU? Relocating out of state?

Personally, I would love to see a Circle entitled ‘TBCNJ Landing Success’, with everybody who has landed, posting their success stories. This would be a great way to give back by providing some useful guidance, motivation, and inspiration to the group.

Another thought I have is to have a morning coffee group to meet for a ½ hour or so – bring you own coffee – but do dress appropriately – it is a video chat – people can and will see you. Fuzzy slippers are optional. And to be fair – there should be an afternoon tea group as well. Volunteer moderators are needed for both of these positions.

Please contact me – Adrienne Roman adrienne1204@optonline.net to discuss Google + ideas, or if you need any help with Google+.

Posted in Uncategorized

The Trauma of Unemployment

2b017cd7a7f2ecef9b0f225be6485ba5The emotional stress associated with unemployment is understood only by those who are unemployed. Often, even people closely associated with the unemployed such as spouses or other family members don’t fathom the emotional pressure and pain that settles in on those without sources of income and places to go to called work.

Unfortunately, some jobless people stay in transition for a long time. Today the main reason is usually the current economic condition, but it isn’t the reason all the time. In fact, some people get quickly transplanted into new jobs, but others get held back due to their lack of a solid plan and inability to make decisions. Have you noticed that some people procrastinate decision making and agonize even over the simplest kinds of decisions? For example, some people take forever to make a menu choice in a restaurant, while others wait impatiently for the last person to decide. Or, maybe you had a boss who couldn’t make even ordinary decisions and who constantly maneuvered just to avoid the need to make the decision? There are reasons that such phenomena exist and I’m certainly not competent to attempt to provide those reasons, but through my work as a career coach I see such indecision at times with my clients.

So, how can a career coach help with such issues? Well, it’s not the job of the career coach to conduct a session like a psychologist would. And sometimes even psychologists don’t know how to or neither prepared nor qualified to. A career coach, though, can at least help narrow down the choices and assist in the decision-making process by, say, guiding clients to the right personality assessment tests, or by listening carefully to clients’ affinities or certain successes from the past, or, if appropriate, by guiding clients to other recommended professionals with advanced degrees like Ph.D.’s who are expert in counseling regarding career, job search, and workplace issues.

Honestly, most people don’t know what they want in terms of a job unless they see it in context. People can’t predict the advantages and disadvantages of a profession or a job unless they can somehow identify with it. Perhaps a friend or someone else can tell them the good, the bad, and the ugly about it. And even in that case, the future is highly unpredictable. I’m sure that at one time or another, you asked someone for an opinion of the company the person worked at. And I’m equally sure you received an answer. But was that answer a valid one? Or was it only that person’s opinion about the boss? Certainly, if the boss treats us nicely, we’ll say the entire company is great! And if the opposite is true, the entire company stinks! Everything’s always relative, isn’t it.  Does this topic ring a bell?  What are your stories?  Feel free to comment.

Posted in Uncategorized

George Pace – “You the Product” – How YOU can become a more attractive “product”

Saturday April 12, 2014 at 8:00 am

The Presentation – “You the Product” – How YOU can become a more attractive “product”

“You the Product” – How YOU can become a more attractive “product” to potential employers? While you might not think of yourself as a product, aren’t you trying to differentiate your “service offering” from those of your competition?  And what techniques can you learn from manufacturers who differentiate their products on a daily basis? This engaging presentation explores this idea by identifying key influences of the purchasing decision – and specific actions manufacturers take across these dimensions:

Product Life –   Customer Service – Research and Development –   Marketing   Advertising

Once identified, the focus turns on how an individual can implement these techniques – along with ACTIONABLE steps they can start taking now – to begin the journey of being a more attractive “product”. As an added bonus, the presentation will conclude with a quick overview of a companion YouTube Video entitled the “2014 Keep Pace Technology SkillsMap” – which identifies key skills to consider learning in 2014 and beyond.

About the speaker:  George Pace has had a diverse career in IT spanning a wide range of disciplines and technologies.   He continues to ‘Keep Pace’ with leading edge technologies such as Cloud Computing, Big Data and Social Media and is sharing his insights on his YouTube Channel.

Saturday April 12, 2014 at 8:00 am

 

Posted in Monthly Meeting

How Does a PM Define Responsibility?

As seen on www.blog.bennythepm.com

Recently, a colleague of mine asked me about the responsibilities of a Project Manager (PM) and the project team. Now, I must tell you that within a Project Management Office (PMO), defining responsibility may be a process unto itself. I have written about the fear of “process paralysis” that may come with an overly defined and micromanaged PMO. I have also written about the fear of an agile PMO becoming more ad hoc, which would lead to an out of control state. With those two statements, I have never addressed the initiation of a project. So when a PM is assigned to a project as the leader, not just the manager of the project, what steps should the PM take to define responsibility?

Can a PM Define the Responsibility of Other Project Team Members?

Yes. But as all short answers, there is a second part to the answer. The PM can and should request the authority to define responsibility and the authority to keep the project team members focused. That not only comes from the PM’s management, but with the cooperation of the project sponsor and the project team members’ management.

So when a PM receives a project, the PM must meet with the project sponsor and discuss the project team members and identify who is best suited for the project. Keeping in mind that sometimes the PM and the project sponsor do not always get the resources they believe would be best suited for the project, they must also pick a second person and think about what the plan B would be.  If the PM has been with the organization for some time, the PM should already have an idea of who will be best suited for the project tasks and who will be best suited for that specific responsibility. The project sponsor should be able to provide the PM with some guidance here also. If the project sponsor has had other projects in the organization, the sponsor will have valuable input on the project team members.

Once the team has been allocated and given to the PM, the PM should begin with team building by meeting with the team first and then meeting with the team members individually. At the team meeting, the PM should come with the project sponsor and discuss the goals of the project. Also, the PM should begin scheduling times to have project-building meetings to plan the project. At the individual meetings, the PM should come alone and be less formal, and discuss the expectations and responsibilities for that specific team member.

When the team meets for the first project-building meeting, everyone should build, acknowledge, and accept responsibility for their tasks. It is at that time that project scheduling should begin. In most organizations, the project team members are cross-functional, meaning they come from different divisions of the organization. For example, development, accounting, HR, and so on. So when building the plan and then the schedule, the PM and the whole project team must realize and accept that everyone on that team has their “full-time job” as well as being part of this project, especially the project sponsor.

What is the PM’s Role in Defining Responsibility?

The PM must be the one source of knowledge and stability in the project. The PM is the one who keeps the whole project plan, not just the schedule, but the communication plan, the HR plan, and so on in a central repository that all of the project team members can access them.

Also, the PM should begin scheduling times to have project-building meetings to plan the project. At the individual meetings, the PM should come alone and be less formal, and discuss the expectations and responsibilities for that specific team member. When the team meets for the first project-building meeting, everyone should build, acknowledge, and accept responsibility for their tasks. It is at that time that project scheduling should begin. In most organizations, the project team members are cross-functional.

How the PM Keep Project Team Members Does Focused on Their Responsibilities?

In the project plan, the roles and responsibilities must be kept by the PM, who must ensure that the team members keep to the plan and their roles and responsibilities. Upon seeing that a project team member is underperforming, the PM must take action. The PM must also keep the team members motivated (see my blog on that topic at: http://blog.bennythepm.com/2013/03/how-to-keep-project-manager-and-project.html). The introductory meeting should set the tone, and along with the project sponsor, the PM should keep the teams’ eye on the goals of the project. However, if a team member is not “pulling their weight” the PM must address that as soon as possible. (I have written about that specifically in an earlier blog (http://blog.bennythepm.com/2013/02/how-to-deal-with-underperforming.html ).

The PM is the mini COO as the project sponsor is the mini CEO. Those roles must not change and must be accepted by both the PM and the project sponsor.  However, both must never forget that they are the leaders, and that holds especially true for the PM.

 

 

Posted in Benny the PM

Conventional or Behavior-Based Interviewing?

6imagesA job interview has been scheduled for you, but do you know what types of questions you’ll have to answer? This is the dilemma most candidates face. Don’t panic. You can prepare for various types of questions, and I’ll give you a few hints later on. Most companies are using one or the other type: conventional questions or behavior-based questions; even a combination of them is likely.

Behavior-based questions have a clear purpose: the idea is to focus on your past and to conclude that if you behaved in a certain way in the past, then that would be the way you’d behave in the future in a similar situation. So, this expectation is based on predictable future behavior. The interviewer wants to hear how you applied your skills and whether you’ll demonstrate your capabilities in the future. The interviewer wants to assess the entire picture about what you did, what your thought process was, and how you felt about a particular situation. Best way to answer these types of questions is via storytelling. Start describing—in brief—the background situation, and then proceed to describe what you did or the actions you took. Finally, highlight the result of your action and its benefit to the company. Because behavior-based questions can be endless, I suggest that you prepare for them by organizing your thoughts in themes. Remember that the interviewer is looking to validate not only the skills mentioned in your résumé but perhaps also—and even more important—your traits.

Examples of themes are commitment, work ethic, problem solving, leadership, negotiation techniques, and dealing with adversity. To prepare for such themes, it’s best to write out in longhand some examples you could review before the interview and commit to short-term memory. In working on the examples, consider that the interviewer is more interested in the process than in the details of your stories. Rather, the interviewer wants to understand the reasoning that drove your actions: Why did you behave the way you did? And what skills did you have to use?

You will immediately know whether you’re being asked a behavior-based question because such questions typically start with, “Tell me a time when . . . ” or “What has been your biggest . . . ” or “What is the toughest . . . ” or “Describe a situation when . . . ” or “What example can you cite that . . . ” Notice that many behavior-based questions include a superlative or something of a superlative value such as biggest, fastest, toughest, and the like. This might be intimidating. My advice is that when you’re asked such a question, you first think for two or three seconds and then face the interviewer and say, “Well, I’m not sure I can come up at the moment with the [insert the superlative], but here’s an example,” and then give the story.

Behavior-based questions are not so difficult once you have half a dozen to a dozen examples, and you’ve had a chance to practice delivering them in a mock interview setting.

Posted in Uncategorized