Using the Cloud for Data Backups

There are two kinds of organizations in the world: Those that have lost critical data, and those that will. If you use technology long enough and neglect to back up your data, a single unfortunate incident can destroy your data and negatively impact your business. The solution is to back up everything that is important. Using an external hard drive or tape system can be an inconvenient or time-consuming task. That’s why more organizations are turning to managed cloud services for data backup.

The reason you want to think about the cloud for your backup storage is because it offers tremendous protection and availability to protect your data. One of the biggest benefits of protecting data in the cloud is that the cloud is not in your own data center. It doesn’t take the resources of your data center. If something were to happen in your data center, you would still be able to fall back to this external resource.
Another advantage to backing up your data to the cloud is that, with a proper service level agreement, you’ll have an actively managed, proven technology and expertise supported by your service provider. In addition to your in-house IT resources, which may be limited, you will have access to your service provider’s professional resources should you need to recover your data.
Additional advantages of a cloud-based backup solution, which you may need to request and verify that your storage service provider offers, are:
  • Backups of backups: Your data is always stored off-site and is redundantly copied to other servers in different locations. If one location becomes unavailable, your data can be backed up or retrieved from elsewhere on the backup network without a service interruption.
  • Security: Data is encrypted by the backup service provider’s software program from your computer or network before it is sent to the cloud, so thieves on the internet cannot access it.
  • Virus protection: The backup service software detects any virus or infection before data is sent. If a virus is found, that file is not copied to the backup service. You will be notified that the corrupted file has not been deleted from your computer. In this case, you won’t lose any data, but that data won’t be backed up online.
There are some caveats about using cloud based backup solutions. While these can often be mitigated via your backup and recovery strategies, you need to be aware they exist:
  • Cost: While usually less costly from a capital expense perspective, a cloud-based backup solution can be more expensive from an operating expense perspective as compared to on-site backups . Typically, you will pay a monthly or annual subscription based on the amount of data stored on the service provider’s servers as well as for their professional services.
  • Perform a business risk assessment. Also, do a cost-benefit analysis of your backup storage options. You may see that the risk mitigation benefit will exceed the cost.
  • Capacity: Cloud-based backups may not be best for large backups such as a large number of files, or very large files such as data bases. Since some internet providers limit the amount of data you can send and receive in a month. You may need to avoid large backups that cause you to exceed their stop-limits or trigger over-utilization charges.
  • Perform incremental backups. That is, instead of sending all of your data to the backup site on a scheduled basis. Send all of your data only once when you implement your solution. Then, only send the changes to the data on a scheduled basis. Make sure that your service provider can properly archive incremental changes, and restore your data at any point of time. While you typically do not have a need to recover large blocks of data, have a recovery strategy in place for when you need to do so.
  • Speed: It can take a long time to back up large backups online, even with a broadband connection.
    • The same Mitigation for “Capacity” applies here
      Considering your resources with the consequences of hardware malfunctions, human errors, software corruption and man-made or natural disasters can keep you from focusing on your many strategic initiatives. With a cloud data backup solution, you can gain the peace of mind that your data are protected and available for recovery when the time comes.


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      David Schuchman

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      Are you just looking for a job, or do you have a campaign going?

      No one needs to reiterate that today’s is a difficult job market that is unprecedented in recent times or that regrettably, many people are looking for jobs for extended amounts of time—sometimes for years! As a career coach, I often work with such people, and I notice that they have things in common: None of […]

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      Monthly Meeting

      The Breakfast Club NJ Presents: “A Workshop – Let’s Improve Your Elevator Pitch” by Alex Freund

      Saturday February 14th at 8:00am ET

      aboutAlex

      Synopsis:

      Please share this with other groups you may be in. Join us on Meetup.com at: http://www.meetup.com/The-Breakfast-Club-NJ/ to RSVP for the meeting.
      The Workshop: “Let’s Improve Your Elevator Pitch”
      The workshop will start with information about the important elements of an effective elevator pitch. Then it will offer general guidelines covering content, tone of voice, body language, and facial expression; and it will give examples. During the second half of the workshop, we will work together on the elevator pitches of audience volunteers.

      About the speaker:

      About the speaker:
      Alex Freund, the “landing expert,” supports job seekers into employment. He is known for making people feel comfortable when interviewing. Alex is an effective and successful career and interviewing coach. He is prominent in several on- and off-line job-search networking groups, conducts workshops on effective resume development and use of LinkedIn in the job-search process. Alex has been teaching for several years a career development seminar, and publishes a blog designed especially for job seekers. Prior to his current position, Alex managed several large departments in two Fortune 100 companies. Alex maintains and publishes a free directory of job-search networking groups via his web site at http://www.landingexpert.com
      Alex is a Cornell University grad, lived on three continents and speaks five languages.

      Meeting Information:

      Networking begins at 7:30 am, meeting starts promptly at 8:00 am.

      TBC meetings for 2015 are free (courtesy of one of our members), and free breakfast (bagels) to the first 50 attendees!!!

      Be sure to tell your friends and bring them along. Be a part of our growing network of Job Seekers, Hiring Managers, Recruiters, Career Coaches, and people who want to be able to help themselves and each other.

      Event Location:

      Days Hotel Conference Center
      195 Rt. 18 South, East Brunswick, NJ 08816
      732-828-6900

      Meeting Format:

      7:30 to 8:00 – Registration & Open Networking

      8:00 to 8:15 – Welcome and housekeeping

      8:15 to 9:15 – Presentation by the guest speaker – Limited to 60 minutes

      9:15 to 10:15 – Elevator Pitch – 30 Seconds about yourself, who you are, what you are looking for, target companies (3-4), how we can help you, how you can help others. Follow the rule of the Three B’s of Public Speaking: Be informative; Be brief; Be seated.

      10:15 until you choose to leave – Open Networking, follow up with people you are interested in meeting following their elevator pitch, exchange business cards, peruse the library, arrange follow up meetings, etc.

      The Breakfast Club NJ – 10 Points for Good Member Citizenship

      1. Attend meetings regularly to keep group strong and help pay back to others (meeting logistics on our website www.thebreakfastclubnj.com)
      2. Keep anti-virus on your machine up to date and run scan regularly
      3. Review messages and if request for assistance please help whenever possible
      4. Join linked in group and connect to other members directly (questions see Gerry Peyton)
      5. Join Facebook group and connect to other members directly (questions see Adrienne Roman)
      6. Follow twitter account (questions see George Pace)
      7. If you run across someone in transition invite them to join our group and sponsor them through process (details on our website www.thebreakfastclubnj.com)
      8. Sunday mornings listen to our radio show, “Your Career Is Calling”, at 8am ET either on radio at 107.7 or via internet 24/7 live or on demand at www.1077thebronc.com (as this is a call in show your calls help make it successful)
      9. If you are in transition put your elevator pitch in writing to group, ask for help with job search issues or connecting to people at target companies, regularly post job opportunities (from email you joined the group – send email to thebreakfastclubnj@yahoogroups.com)
      10. Help fellow members whenever possible

      We look forward to seeing everyone let’s make this a great meeting for our members that are in transition and welcome those that have landed

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      The Elevator Pitch Checklist

      A recent article of mine covered most people’s lack of efficacy in practicing their elevator pitches at job search networking meetings. I wanted to follow up on that and prove my tenets, so I brainstormed with a group of trusted associates—all of whom are in transition—and we came up with some “best practices.” Following are […]

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      Don’t Just Prioritize Tasks, Say No to Some

      Good time and project management doesn’t necessarily mean doing everything requested. More importantly, it means doing what is best for your organization, even when the organization may not realize it. Success and achievement are not measured by doing everything requested of you. It’s measure by doing the right things. Sometimes to improve productivity and be successful, you must say no to some tasks, or at least defer some.

      Set Goals
      Understand what you must accomplish and when it’s actually needed. Goals give you a destination and vision to work toward. When you know where you want to go, you can manage your priorities, time, and resources to get there. Goals also help you decide what’s worth spending your time on, what’s not an immediate priority, and identify what’s just a distraction.
      Prioritize Tasks
      One of the biggest work challenges that many people face is accurately prioritizing their workload. Here are some guidelines to prioritizing your task list to keep you well-organized:
      • Collect a list of all your tasks: Pull together every request made of you that you could possibly consider getting done. Don’t worry about the order, or the number of items up front.
      • Identify urgent vs. important: See if you have any tasks that need immediate attention – work that if not completed on time will have serious negative consequences. Those are important.
      • Assess task value: Look at your important work and identify what carries the highest value to your business and organization. For example, focus on client requests before internal work, organizational requirements before desired requests, and how many people are impacted by your work.
      • Check priority daily: Be flexible and adaptable. Know that your priorities will change and sometimes when you least expect them to. Keep focused and committed to the tasks you’re committed to doing right now.
      Be prepared to say “No”
      You may not be able to get to everything on your list. After you prioritize your tasks and add up the ranged estimates, cut the remaining tasks from your list. Focus on the priorities that you know you must and can complete. You can revisit the other tasks at a later time.
      You can apply the above strategy to large-scale projects as well as to your daily workload.


      I encourage you to leave a comment by clicking on “…comments” below…

      David Schuchman

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      Is the PMP as portable as PMI says it is?

      In my career, I have been most fortunate to work on a variety of projects mostly those that are Information Technology (IT) – or financial services-driven. The IT projects have involved mostly software delivery or implementation, but I also have had the opportunity to conduct projects in technology driven infrastructure, state government, and yes, even a few months in pharmaceuticals. So you can say that I have touched projects in a varied assortment of industries. Nevertheless, there are certain industries that require specific knowledge of the type of product or service being delivered by the project team.  This brings up the question: Is the PMP portable to different industries? For example, can a PM who has worked mostly in financial services work as a pharmaceutical PM? Can a PM who has worked in infrastructure work in government? Let’s examine some questions.

      Can the PM show that he/she understands the “lingo?”

      This is the first and most likely the hardest question. Just because a PM has worked on technology projects focused on software doesn’t mean that the PM is a “fit” in a pharmaceutical company if the project has to do with software. Let’s say a company is focused on civil engineering. Will a PM understand the needs of the project if the PM has been working in financial services? There may be some exceptions, but I am of the mind that trying to get this PM job may be a tough sell. Yes, I have heard of exceptions, for example, a PM with experience in the refrigeration industry landed a position in pharmaceuticals. In this case, the PM’s knowledge of refrigeration was beneficial because the pharmaceutical company’s product needs to be refrigerated. That was an easy cross-over in industries. But how many experiences like that have you heard of? You see, the PM must be able to speak to at least the high-level of the product being delivered so that the project team members will respect the PM.

      Has the PM worked on similar projects?

      Let’s go back to our PM who understands the working of software contracts. Can he/she work on a scientific software project in a pharmaceutical company or a clinical research organization (CRO)? If the PM understands the types of contracts and legal and scientific terms commonly used in the industry, then he or she may be able to make the cross over. Again, this may be the exception and not the rule. Scientists who work in CROs may need a PM that thoroughly understands their needs and understands the legal issues of deploying, maintaining, and upgrading software that these scientists use.

      Can the PM show his/her flexibility in abilities?

      Sure, most PMs I know are very flexible and have worked on a variety of projects, such as I have. It is good for the PM to have a broad knowledge of multiple industries, as long as the PM can be focused on one type. On the one hand, the PM doesn’t want to be “pigeon-holed” in a single area, but on the other, neither does the PM want to be considered a jack of all trades but a master of none. The PM wants to be portrayed as an expert in his/her field with a working knowledge of how projects
      work in other industries.

      However, the question of portability in other industries becomes quite difficult to explain. I have seen exceptions where a PM has left the industry they have been working in for some time and gone over to another industry. However, those have been the exception. The rule usually is that the PM stays within their industry and works to become the go-to PM in that industry. 

      I am open to discussion at any time on these blogs or anything else related to project management you would like to explore. If you would like to comment about this blog, please do so by posting on this blog or by responding in an email at Benny A. Recine. You may inspire a blog article. I look forward to your comments.

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      Do You Know Whom to Network With?

      By far the most effective way of getting a new job is by networking. When making presentations to large groups, I often test that tenet, and invariably it proves to be true. Therefore, networking is how people in transition should spend most of their time. For many, though, networking is a challenging task because they […]

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      The Job Interview—Morphed into Something Else

      Not too long ago, much-respected blogger Tim Tyrell-Smith of Tim’s Strategy conducted a survey, clearly finding that interviewers’ number one concern is “fit with the company’s culture.” From other articles on that subject, too, it seems as if the old-fashioned “Tell me about yourself” and “What are your key accomplishments?” questions—even when answered well—are apparently […]

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      The Things a New Team Manager Should Do First

      When you join a team as its leader, either taking over an existing team or starting a new one, it generally creates some nervousness. Everyone wants to know what you’re going to change and where you’re going to take the direction of the team.

      Your actions in the first few weeks can have a major impact on whether your team ultimately delivers results. Unfortunately some new leaders skip over the basics of team building.

      Communicate
      Be as open and transparent about what you’re thinking as quickly as possible. You can start by outlining your 30-day plan. While you may not yet have opinions specific to the business, you can tell people what you want to learn about and evaluate. You may not yet know your strategy, but you can certainly talk about your values, priorities, and observations. The more transparent you can be, the more comfortable people will feel being candid with you.
      Figure out What People Really Want to do
      Meet with all of your direct reports individually for at least an hour within your first week. Ask them about what they really enjoy doing and what they aspire to be doing in the next 2 to 3 years. It can often be the case that the role the individual is in today is not necessarily fully utilizing their skills or motivating them to be their absolute best. Being genuinely interested in what’s going on within the organization builds credibility, and generally makes you more approachable.
      Get Your Hands Dirty
      Spend time doing the work that your team actually does. Not only does this help establish you as someone who leads by example, but you also learn first-hand about all of the different challenges that people experience every day. If you can understand what it’s fundamentally like to be on the front lines of your team, you have the perspective when making larger strategic decisions and communicating them to your team.
      Be Decisive
      Once you have a good lay of the land, explicitly lay out your vision and then plan to start moving toward it. People feel less unrest when they understand the bigger picture and can see where things are heading. This is often the hardest thing to do when you’re new, and can be difficult to recover from if you don’t do it.
      Getting people to work together can be a challenge. And, being new is rarely easy. But if you take the time to get to know your team, chances are they will follow you when you step up and lead.

      I encourage you to leave a comment by clicking on “…comments” below…
      David Schuchman


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      How to Deal with Your Stress While in Transition

      Physicians and psychiatrists have proved that there is a positive correlation between stress and illness. People in transition experience various and variable levels of stress. And such stress is not a stand-alone issue but is compounded by other stressors. One study identified three types of life stresses: chemical, physical, and attitudinal. All together there are […]

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